Vendor Information
Thank you for your interest to vend at Zen Awakening Festival. Our goal is to offer a variety of local foods and eco-friendly wares that support our vision of supporting conscious community and our planet. We hope to create a sustainable marketplace, incorporating our vendors into the art, music and energy of the space!
Vending Dates: November 16th to 19th, 2023
Required Vending Hours:
- Thursday: 4:00 Pm – 1:00 Am
- Friday: 1:00 Pm – 1:00 Am
- Saturday: 8:00 Am – 1:00 Am
- Sunday: 8:00 Am – 12:00 Am
Guidelines
Check in: All vendors must check in on 11-15- 2023, between 8:00 am and 11:00pm am. All vendors MUST be checked in by 11:00 am on Thursday 11-16-2023. If you have any questions please contact our vendor coordinator @ vendorrelations.zenawakening@gmail.com or call (657) 229-4068
Set Up: All vendors spaces must be set up and ready to vend by 4:00 pm on 11-16-2023
Booth: To create a unified vendor village, Zen Awakening Festival only provides a 10×10 space for vendors. Please bring your own booth, power and set up materials, including extension cords, tables and chairs, etc.
Camping: You may stay in a hotel or camp at the festival. Vendors will have a specified camp ground near the vending zone if desired.
Strike: Vendors must plan on being wrapped and off site by Monday, 11-20-2023 at 12:00 pm.
Security: We will provide security for the festival; however, we cannot be held responsible for your booth and goods. Please be secure at all times, especially if you are away from your booth.
Sound Systems: You may not bring in sound systems.
POWER NOT PROVIDED: We can offer 110v, and 22v additional fees apply, please let us know on your application if you will need electricity.
Lighting: Please indicate the type of lighting you have.
Booth Supplies: Please bring all necessary supplies for your booth; power strips, 50 – 100 feet of extension cords etc.
Tables: Additional tables are available for local vendors for $30.00
Vehicles: Vehicles will only be allowed onsite 11-15-2023 from 11:00 AM to 11-16-2023 4:00 PM.
Disposal of Waste: Vendor must use a personal receptacle to store waste which includes, but is not limited to, grease. Vendor is responsible for the disposal of grease. Disposal of grease on the event property is strictly prohibited. It is mandatory that a tar mat be placed underneath food preparation equipment. All food vendors are required to maintain the cleanliness of his/her booth space. Booth space will be inspected after break-down has been completed.
Zen Awakening Festival Name and Logo: Any material containing the copyrighted Zen Awakening Festival, names and logos is strictly prohibited for use or sale by vendors.
Beverages (alcoholic): Zen Awakening Festival hereby reserves the right to refuse any and all types of alcoholic beverage sale at Zen Awakening Festival. Vendors are strictly prohibited to sell or distribute any type of alcoholic beverage or water bottles at this event.
Amenities: The use of certain generators is permitted with the Zen Awakening Festival committee approval. Also, all power cords must be taped down.
Items to Be Sold: One exhibitor/vendor is allowed per booth space. Display of items is limited to those named on the application. Upon signing this contract, vendors must write a list of all the food items to be sold and adhere to items listed.
Sales Tax: Transactions, including collection of Florida Sales Tax, are the sole responsibility of the vendor.
Counterfeit Merchandise: The sale of counterfeit merchandise is strictly prohibited.
Liability: Vendor participates in the event at his/her own risk. Vendor must provide a copy of his/her food permit and insurance policy to Zen Awakening Festival vendor relations. as additionally insured, upon signing this contract. In case of inclement weather or other Acts of God, vendor agrees to accept full responsibility for profits or loss or any missing, stolen items or damage to person or personal property.
Application Deadline: The deadline for submission of vendor application is October 1st, 2023
Cancellation: Written notification of cancellation of participation in the event with evidence of extreme conditions such as death or hospitalization must be submitted to the promoters no later than November 1st, 2022 for a partial refund of 50%.
Damages: If damage to public property/venue is incurred by vendor or representative participating in the event, he/she will be held liable for their pair or replacement of the damaged property. This applies to but is not limited to such items and areas as exterior fencing structures, trash cans, landscaping, tents and any other facilities or equipment.
Strict Enforcement: A monitoring committee continually enforces during the event the rules of the Zen Awakening Festival as set forth in this agreement. Violation of the rules will result in immediate ejection from the event with no refund (no exceptions). Violation of the outlined rules will also result in the exclusion from future Zen Awakening Festival. All payments are due in full upon signing this agreement, in the form of cashier checks, money orders or credit card and must be made payable to Cirque USA Inc
Vending Cost
Food Vendors
We will be strictly limiting the total number of food vendors and will be charging $500.00 per booth for all 4 days till September 1st, 2023. No commissions will be collected and cash sales will be exchanged and managed by your booth alone.
Please note that in an effort to support local food vendors, they will get first priority.
Food Vendor Booth Fee after September 1st 2023 is: $700 – includes 2 tickets, parking passes for 1 vehicles, campsite location.
Payment is due in full no later than April 1, 2021 we accept all major credit cards, cash and checks.
Up to 3 additional tickets are available at a discounted rate of $89 per ticket before September 1st 2023 after September 1st price will be $111.00; please note in your application if you will need extra help at your booth.
Please note that shared booths will require additional fees.
Crafts & Merch Vendors
Craft & Merch Vendors Fee: $400 – includes 1 tickets, parking passes for 1 vehicles, and campsite location.
Craft Vendor Booth Fee after September 1st, 2023 is: $500 – includes 1 tickets, parking passes for 1 vehicles and campsite location
Payment is due in full no later than November 1st, 2021 we accept all major credit cards, cash and checks.
Up to 3 additional tickets are available at a discounted rate of $89 per ticket; please note in your application if you will need extra help at your booth.
Please note that shared booths will require additional fees.
Information Table – We will be offering a limited number of Information Tables that will be set up along side the other vendors. Items and Services are not to be sold from these tables, they are strictly for promoting your business &/or services.
$150 – Includes one table and two chairs 1 Ticket and parking passes included.