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Vendor Information

Thank you for your interest to vend at Zen Awakening Festival. Our goal is to offer a variety of local foods and eco-friendly wares that support our vision of supporting conscious community and our planet. We hope to create a sustainable marketplace, incorporating our vendors into the art, music and energy of the space!

Vending Dates: November 17th –19th, 2017

Required Vending Hours:

  • Friday: 1:00 Pm – 1:00 Am
  • Saturday: 8:00 Am – 1:00 Am
  • Sunday: 8:00 Am – 12:00 Am

Guidelines

Check in: All vendors must check in on Friday November 17th , between 7:00 am and 1:00 Pm. All vendors MUST be checked in by 1:00 pm on Friday. If you have any questions please contact our vendor coordinator @ vendorrelations.zenawakening@gmail.com or call (407) 790-9566

Set Up: All vendors spaces must be set up and ready to vend by 1:00 pm on November 17th / 8:00 am November 18th / November 19th 8:00 am

Booth: To create a unified vendor village, Zen Awakening Festival only provides power and a 10×10 space for vendors. Please bring your own booth and set up materials, including extension cords, tables and chairs, etc.

Camping: You may stay in a hotel or camp at the festival. Vendors will have a specified camp ground near the vending zone if desired.

Strike: Vendors must plan on being wrapped and off site by Monday, November 20th at 1:00 pm.

Security: We will provide security for the festival; however, we cannot be held responsible for your booth and goods. Please be secure at all times, especially if you are away from your booth.

Sound Systems: You may not bring in sound systems.

Power: We can offer 110v, additional fees apply for 220v, please let us know on your application if you will need this type of electric.

Lighting: Please indicate the type of lighting you have.

Booth Supplies: Please bring all necessary supplies for your booth; power strips, 50 – 100 feet of extension cords etc.

Tables: Additional tables are available for local vendors for $30.00

Vehicles: Vehicles will only be allowed onsite Thursday November 16th from 1:00 PM to Friday November 17th 12:00 PM.

Disposal of Waste: Vendor must use a personal receptacle to store waste which includes, but is not limited to, grease. Vendor is responsible for the disposal of grease. Disposal of grease on the event property is strictly prohibited. It is mandatory that a tar mat be placed underneath food preparation equipment. All food vendors are required to maintain the cleanliness of his/her booth space. Booth space will be inspected after break-down has been completed.

Zen Awakening Festival Name and Logo: Any material containing the copyrighted Zen Awakening Festival, names and logos is strictly prohibited for use or sale by vendors.

Beverages (alcoholic): Zen Awakening Festival hereby reserves the right to refuse any and all types of alcoholic beverage sale at Zen Awakening Festival. Vendors are strictly prohibited to sell or distribute any type of alcoholic beverage at this event.

Amenities: The use of certain generators is permitted with the Zen Awakening Festival committee approval. Also, all power cords must be taped down.

Items to Be Sold: One exhibitor/vendor is allowed per booth space. Display of items is limited to those named on the application. Upon signing this contract, vendors must write a list of all the food items to be sold and adhere to items listed.

Sales Tax: Transactions, including collection of Florida Sales Tax, are the sole responsibility of the vendor.

Counterfeit Merchandise: The sale of counterfeit merchandise is strictly prohibited.

Liability: Vendor participates in the event at his/her own risk. Vendor must provide a copy of his/her food permit and insurance policy to Zen Awakening Festival vendor relations. as additionally insured, upon signing this contract. In case of inclement weather or other Acts of God, vendor agrees to accept full responsibility for profits or loss or any missing, stolen items or damage to person or personal property.

Application Deadline: The deadline for submission of vendor application is November 1st, 2017.

Cancellation: Written notification of cancellation of participation in the event with evidence of extreme conditions such as death or hospitalization must be submitted to the promoters no later than November 1st, 2017 for a partial refund of 50%.

Damages: If damage to public property/venue is incurred by vendor or representative participating in the event, he/she will be held liable for there pair or replacement of the damaged property. This applies to, but is not limited to, such items and areas as exterior fencing structures, trash cans, landscaping, tents and any other facilities or equipment.

Strict Enforcement: A monitoring committee continually enforces during the event the rules of the Zen Awakening Festival as set forth in this agreement. Violation of the rules will result in immediate ejection from the event with no refund (no exceptions). Violation of the outlined rules will also result in the exclusion from future Zen Awakening Festival. All payments are due in full upon signing this agreement, in the form of cashier checks, money orders or credit card and must be made payable to Cirque USA Inc

Vending Cost

Food Vendors

We will be strictly limiting the total number of food vendors and will be charging $400.00 per booth for all 3 days till May 1st 2017. No commissions will be collected and cash sales will be exchanged and managed by your booth alone.

Please note that in an effort to support local food vendors, they will get first priority.

Food Vendor  Booth Fee after May 1st 2016 is: $500 – includes 2 tickets, parking passes for 1 vehicles, campsite location and (1) 20 amp circuit power drop.

Food Vendor  Booth Fee after November 1st 2016 is: $600 – includes 2 tickets, parking passes for 1 vehicles, campsite location and (1) 20 amp circuit power drop.

Payment is due in full no later than November 6th, 2017 we accept all major credit cards, cash and checks.

Up to 3 additional tickets are available at a discounted rate of $77 per ticket; please note in your application if you will need extra help at your booth.

Please note that shared booths will require additional fees.

Crafts & Merch Vendors

Craft & Merch Vendors Fee: $300 – includes 1 tickets, parking passes for 1 vehicles, campsite location and (1) 20 amp circuit power drop.

Craft Vendor  Booth Fee after May 1st 2017 is: $400 – includes 2 tickets, parking passes for 1 vehicles, campsite location and (1) 20 amp circuit power drop.

Craft Vendor  Booth Fee after November 1st 2017 is: $500 – includes 2 tickets, parking passes for 1 vehicles, campsite location and (1) 20 amp circuit power drop.

Payment is due in full no later than November 6th, 2017 we accept all major credit cards, cash and checks.

Up to 3 additional tickets are available at a discounted rate of $77 per ticket; please note in your application if you will need extra help at your booth.

Please note that shared booths will require additional fees.

Information Table – We will be offering a limited number of Information Tables that will be set up along side the other vendors. Items and Services are not to be sold from these tables, they are strictly for promoting your business &/or services.

$150 – Includes one table and two chairs 1 Ticket and parking passes included.

Vendor Application

  • After submitting this form you will be taken to a link to pay the vendor fee. Once your form and payment are received you will receive confirmation
 

Verification